Although Square was one of the first to sell mobile card readers and PayPal was a trailblazer in online payments, they now offer similar services. PayPal’s shot at in-person payments is called PayPal Here – and it’s easy to see where at least some of the inspiration is coming from (Square).

That said, there are some differences in fees, deposits and integrated features. Let’s contrast the two card reader services.

Square ReaderPayPal Chip and Tap Reader
Square ReaderPayPal Here Chip and Tap Reader
TechnologyEMV (chip), NFC (contactless)EMV (chip), NFC (contactless), magnetic stripe (swipe)
Price$49.00$59.99
Transaction fee2.75%2.7% + cross-border fees
Monthly feeNoneNone
CommitmentNo contractNo contract
DepositsImmediate in PayPal account1-2 business days to bank account
Accepted cardsVisaMastercardDiscoverAmerican ExpressVisaMastercardDiscoverAmerican Express
ContactlessContactlessApple PayGoogle PaySamsung PayContactlessApple PayGoogle PaySamsung Pay
Square
Reader
PayPal
Chip & Tap
Reader
Square Reader seen from abovePayPal Here Chip and Tap Reader
Accepts chip, contactlessAccepts chip, contactless, swipe
$49.00$59.99
2.75% per transaction2.7% per transaction + cross-border fees
No contract, no monthly feesNo contract, no monthly fees
Immediate deposits in PayPal account1-2 business days’ deposits in bank account
VisaMastercardDiscoverAmerican ExpressVisaMastercardDiscoverAmerican Express
ContactlessApple PayGoogle PaySamsung PayContactlessApple PayGoogle PaySamsung Pay

Card terminals look similar, but PayPal’s is 3-in-1

Square sells different kinds of card terminals, Square Reader for Contactless and Chip being the only low-cost solution for both chip and contactless payments (the next one up, called Square Terminal, costs $399). There is also the EMV Reader which also accepts swipe, but not contactless.

PayPal Here has a very similar range of card readers. At the lower end is the Chip and Swipe Reader, and the PayPal Chip Card Reader for $99.99 accepts chip, NFC and swipe and has a keypad on the terminal for easy PIN code entry. In this comparison, we will focus on the PayPal Chip and Tap Reader, since it is the most similar to Square Reader for Contactless and Chip.

None of these card readers have an inbuilt receipt printer. The main difference between the two is that PayPal Chip and Tap Reader accepts chip, contactless AND magnetic stripe cards, while the mentioned Square Reader only accepts chip and contactless cards.

PayPal Chip and Tap Reader accepts magstripe, chip dip and contactless cards.

Both companies sell a tiny swipe-only reader, which comes free for new users in both cases, but this is separate from the mentioned terminals. In Square’s case, you might want to request one of these as a backup for customers who still only use swipe cards. PayPal accepts it all in the one card reader, so you don’t need that extra backup.

Square Reader accepts chip and contactless cards.

Square Swipe Readers

You can get Square Reader for Magstripe with a headset jack or Lightning connector.

Square Reader is the smallest at 1.98 oz. and 0.4 x 2.6 x 2.6 inches, which can be expected since it has no inbuilt swipe functionality. PayPal Chip and Tap Reader weighs 2.3 oz. and is 0.74 x 2.64 x 2.64 inches big.

None of the card readers work on their own. They need to be connected to their associated payment app on either a compatible smartphone or tablet. You take a payment by first entering a payment amount, or adding products from your in-app library to the cart, then picking the card payment option. The app connects to the card reader via Bluetooth (or the plug of the swipe reader), which will then be ready to accept the card.

In order to work, the phone, iPad or Android tablet must have a functioning WiFi or network connection, since the transaction is processed over the internet.

Fees very similar, but PayPal has more charges

On the outset, the costs are very similar: $49 for Square Reader and $59.99 for PayPal Chip and Tap Reader (so you’re paying $10.99 extra for swipe functionality compared to Square).

The transaction fee for swipe, EMV and contactless payments is a fixed-rate 2.75% for Square and 2.7% for PayPal. That makes PayPal cheaper, right? Not if you accept foreign-issued cards, refund payments regularly or get more chargebacks than the average merchant.

Square logoPayPal logo
Setup feeNoneNone
Fixed monthly feesNoneNone
Swipe, chip & contactless transaction fee2.75%2.7%
Keyed-in transaction fee3.5% + 15¢3.5% + 15¢
Added fee for non-US cardsNone1.5%
Currency conversion feen/a2.5%
Deposits in bank accountFreeFree
Instant deposits in bank account1% fee added1% fee added
RefundsNo refund fee, and you get back the transaction feeNo refund fee, but PayPal keeps the full transaction fee paid
ChargebacksNo fee$20 each
Square logoPayPal logo
Setup fee
NoneNone
Fixed monthly fees
NoneNone
Swipe, chip & contactless transaction fee
2.75%2.7%
Keyed-in transaction fee
3.5% + 15¢3.5% + 15¢
Added fee for non-US cards
None1.5%
Currency conversion fee
n/a2.5%
Deposits in bank account
FreeFree
Instant deposits in bank account
1% added fee1% added fee
Refunds
No refund fee, and you get back the transaction feeNo refund fee, but PayPal keeps the full transaction fee paid
Chargebacks
No fee$20 each

Square’s fees are simpler because they don’t differentiate between what country the payer’s card is from – it’s the same fee regardless.

PayPal, on the other hand, can pile on a few extra fees if it’s not an American Visa, Mastercard, Discover or Amex card. For a foreign-issued card payment, you pay the 2.7% base rate plus 1.5% for the fact that it is foreign, plus a 2.5% currency conversion rate if paying in a different currency. In total, that is 6.7%. To be fair, not all foreign cards will incur the conversion rate, so you may “only” pay 4.2% to PayPal for foreign cards.

Square does not accept any other currencies than the one of your country of registration, i.e. you can only accept US Dollar amounts. This means the conversion fee won’t apply to Square users.

Key-in payments are the same card rate for both companies: 3.5% + 15¢ – but again, PayPal will add the foreign-card fee and conversion rate where applicable, so either 5% + $0.15, or 7.5% + $0.15, depending on whether currency conversion is required.

Square’s fees are simpler because they don’t differentiate between what country the payer’s card is from – it’s the same fee regardless.

When you refund with Square, the customer gets the full transaction amount back and the merchant receives the transaction fee originally paid, making the refund truly free. PayPal has no explicit refund fee either, but keeps the merchant’s transaction fee while refunding the full transaction to the customer – so in reality, the transaction fee is the refund fee.

Chargebacks do not incur an admin fee with Square, but they will take back the payment amount being disputed until the case is resolved. PayPal also holds the disputed payment amount until the case is resolved, but they charge $20 on top of that too.

Deposits to bank account automatic with Square

Unless you use PayPal for everything, Square is arguably the most convenient for deposits. PayPal deposits transactions (minus card fees) directly in to your PayPal account, which is online-based. Then you have to manually “withdraw” the money to a connected bank account, which can take about two hours to clear.

PayPal Business Debit Mastercard

PayPal Business Debit Mastercard is subject to approval. Photo: PayPal

Those who want to be able to spend the PayPal takings immediately after making the money can apply for the PayPal Business Debit Mastercard, which can be used anywhere accepting Mastercard including ATMs for cash withdrawals.

Square doesn’t have a separate online account to manually transfer money from. Instead, transactions clear directly in your connected bank account within 1-2 business days.

For an extra 1% transaction fee, i.e. a total of 3.75% for Square Reader payments, you can receive the money within 20 minutes. This is called Instant Deposits.

PayPal Here similarly allows deposits to the bank account within minutes, also costing 1% on top of the card fees, but you still have to withdraw this manually from your PayPal account.

PayPal has… well, PayPal payment options

Square and PayPal accept the same cards in their terminals: Visa, Mastercard, American Express and Discover cards. They also accept the mobile wallets Apple Pay, Samsung Pay and Google Pay and can register cash, checks and manually entered card details in the mobile apps.

PayPal, however, offers more payment methods, namely PayPal Check-In payments through the PayPal Here app. It works like this: customers with a PayPal account can find your business through their personal PayPal app, “check in” under your listing, after which you can charge the payer’s PayPal account through your app. These cost you the same rate as domestic cards in the card reader.

And – surprise, surprise – PayPal accepts standard PayPal transactions, which Square has no plans to accept. This is only really relevant if you have an online store, since it’s an online payment method.

Payment methodPayPal HereSquare
VisaMastercardDiscoverAmerican Express
ContactlessApple PayGoogle PaySamsung Pay
Keyed-in cards, cash, checks, electronic invoices
Ecommerce payments
PayPal Check-In
PayPal
Payment
method
PayPal Here logoSquare logo
VisaMastercardDiscoverAmerican Express
ContactlessApple PayGoogle PaySamsung Pay
Keyed-in cards, cash, checks, electronic invoices
Ecommerce payments
PayPal Check-In
PayPal

The companies offer a similar range of payment methods when it comes to remote payments. Square and PayPal have email invoicing and both have ecommerce options.

Square’s app features and add-ons are better

Since these are app-based card readers we’re talking about, let’s not forget the point of sale (POS) features in the app. There’s a reason why Square calls their card reader app “Point of Sale” – it is essentially a point of sale that can be expanded through many add-ons and integrations. The PayPal Here app does similar things, but it is not as pretty, feature-rich or reliable as Square’s.

Both apps are free to use and can manage product inventory (complete with photos), send email invoices, show sales reports and have multiple user accounts.

While Square works pretty consistently, PayPal here is known to run slower, with bugs reported from several users. Another negative with PayPal Here is that you can’t use it without getting one of PayPal’s card readers – even if you want to enter card details manually. In contrast, Square allows you to accept manually entered card details without getting a card reader.

Square Stand with Point of Sale app and Square Reader placed on a charging dock. Photo: Square

PayPal is well-known in ecommerce and integrates with many website platforms, but so does Square. Should you need a more complex POS system, PayPal can be upgraded to Vend, Lavu, TouchBistro and Talech among others. It is also possible to integrate PayPal with accounting platforms and other business tools.

Square has their own more advanced POS system called Square for Retail and Square for Restaurants – and a ton of other advanced add-on features such as Square Payroll, Square Loyalty, Square Marketing and a separate invoice app that’s even free to use. Oh, and Square integrates with loads of different platforms too, for tools such as accounting and booking systems.

Since PayPal and Square work on iPad and Android tablets, they can be used in tablet holders and connect to a cash drawer, receipt printer and other hardware to form a respectable checkout. Square Stand has an inbuilt swipe reader, charging dock for the Reader and higher-end terminals for a higher budget. PayPal also has a charging dock for the reader, but not a PayPal-branded iPad register similar to Square Stand.

Reserves affect both, but most users experience no issues

Given how easy it is to sign up with either companies, it comes as no surprise that they can impose rigid (read: frustrating) security protocols down the line.

For Square, this means signing up is super-easy, but if your business activities fall under a restricted category or you process a suspicious-looking transaction, you can experience a sudden account hold after you have started using the service. In that case, transactions can be withheld while Square requests information from you. Most merchants will accept payments without hassle, though.

PayPal imposes similar reserves on transactions, but they have somewhat clearer guidelines on limitations: there’s a $500 weekly limit on swipe and keyed-in transactions. Money above this threshold is held for 30 days before releasing it in your account. Note that this doesn’t apply to EMV or contactless payments, since those are more secure. Apart from this, they can hold transactions for less obvious reasons if their algorithms deem it suspicious.

Which of them is least likely to cause account holds? Customer reviews and complaints talk about similar issues, but there are also many more positive ratings with Square. PayPal’s ratings tend to be lower than Square’s – sometimes much lower.

PayPal Here Chip and Tap Reader with iPad

PayPal Chip and Tap Reader with iPad app. Photo: PayPal

Which is best for whom?

PayPal Here and Square are for small-business merchants, whether on the go, running a small shop or café, taxi drivers, beauty parlors and others.

If you’re just accepting domestic credit and debit cards and it doesn’t matter whether you receive transactions in PayPal or a bank account, it may be best getting the PayPal Chip and Tap Reader, simply because it accepts all card types. Some merchants also value the fact that PayPal Here works with your PayPal Business account, so all sales are integrated in one place.

If you tend to sell to tourists or business travellers, Square will cost you less. Lots of coffee shops and small retail stores get started with Square, in part because Point of Sale is built to work as an entire POS system, frontend-to-backend. The hospitality-focused features like tipping and split bills make it great for small food businesses.

Our verdict

It can be easier to go with Square who offers plenty of their own advanced features for shops, restaurants, freelance professionals and online merchants. PayPal is able to integrate with other systems, but it is not as straightforward as with Square. On the other hand, existing PayPal users preferring the best integration with face-to-face sales may prioritize PayPal Here to have all transactions in one place.

Although PayPal has been around for longer, Square is an expert on what small-business face-to-face merchants want in a card reader service. PayPal can seem a tad complicated compared to Square’s transparent fees and direct deposits to a bank account.