Our rating(4.5/5)
Square Reader is Australia’s smallest card reader, with the most payment tools.
Square Reader is a keypad-less card reader that works with a mobile phone or tablet. And for a fixed transaction fee, Square gives you more features than any other free payment software.
  • Highs: Fair, simple rate on all cards. No monthly fee or lock-in. Best free POS app. Online payments tools. Choice of EFTPOS terminals.
  • Lows: Support not always good. Non-negotiable rates. No offline mode.
  • Use if: You want the smallest card reader and/or the most POS and payment features for free.

Looking for the Square US review? Or Square UK review?

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Get started with Square for just $59 incl. GST. No monthly fees or commitment.

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  • Square Reader AU offer
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Lowdown

Squareup – or Square – was one of the first companies to release a card reader to use with a mobile device. Their popular Square Reader connects with a phone or tablet via Bluetooth, processing payments through the Square Point of Sale app (compatible with most iOS and Android devices).

Accepted cards

EFTPOSVisaMastercardAmerican ExpressJCBContactlessApple PayGoogle PaySamsung Pay

For contactless payments, you just tap above the white, square-shaped terminal and enter a PIN on the connected phone or tablet with the Square Point of Sale app downloaded. The mobile app works as a self-sufficient POS system with functions to run any type of business from just your mobile device.

Then there’s Square Terminal that works independently, with the Point of Sale app installed and usable from its touchscreen. It takes contactless, chip and swipe cards and prints receipts.

The terminals accept the most popular debit and credit cards including eftpos, Visa, Mastercard, JCB and American Express. It also accepts the mobile wallets Apple Pay, Google Pay and Samsung Pay.

Charges are simple and transparent

With Square, the only charges are the upfront price for a card reader and a pay-as-you-go transaction rate.

The cheapest EFTPOS machine, Square Reader, costs $59 incl. GST, with a card rate of 1.9% per transaction with any type of card.

If you buy Square Terminal for $329 incl. GST or Square Register for $1,099 incl. GST, the card rate is lower at 1.6%.

It doesn’t matter whether the transaction was paid via contactless, chip and PIN or swipe, or which card brand was used – the transaction fee is the same.

No monthly (or other) fees are charged for the core payment features.

Square fees
Chip, tap, swipe transactions Square Reader: 1.9%
Square Terminal, Square Register: 1.6%
Keyed, online, invoice transactions 2.2%
Monthly fee None
Payouts Free
Refunds Free
Chargebacks Free
Square fees
Chip, tap, swipe transactions Square Reader: 1.9%
Square Terminal, Square Register: 1.6%
Keyed, online, invoice transactions 2.2%
Monthly fee None
Payouts Free
Refunds Free
Chargebacks Free

Payments online or where the customer is not present are charged a higher rate, i.e. every keyed, virtual terminal, payment link, ecommerce and invoice payment costs 2.2% of the transaction total.

With Square, there’s no minimum contract period, and merchants don’t have to sell every month or meet a minimum sales volume.

Nothing is charged for refunds, PCI-DSS compliance or chargebacks, the latter being dealt with by a dedicated support team for payment disputes.

Payments are automatically deposited into your bank account as soon as the next business day. You can also choose to use a manual deposit schedule if that’s simpler for bookkeeping.

Hardware Price*
Square Reader $59 (our offer)
Square Terminal $329 (our offer)
Square Register $1,099 (our offer)
Square Stand w/Reader and Dock $299
USB wall charger $12
Dock for Square Reader $39

*Costs include GST.

Hardware Price*
Square Reader $59 (our offer)
Square Terminal $329 (our offer)
Square Register $1,099 (our offer)
Square Stand w/Reader and Dock $299
USB wall charger $12
Dock for Square Reader $39

*Costs include GST.

The Square Reader package includes a micro USB cable for charging. Square sells a wall charger for $12 to go with the cable and an optional charging dock for $39.  The Square Stand, including Square Reader and Dock, is $299.

The general-featured Point of Sale app is free, but a specialised POS system for restaurants, retail and booking services are available for a paid subscription (if not using their free plans).

Add-ons include additional employee permissions ($35 monthly per location), additional invoicing features ($30 monthly), Square Marketing ($20-$50 monthly) and Square Loyalty ($49-$149 monthly per location).

Any integrated tools from other providers, e.g. for ecommerce and bookkeeping, are paid for separately through those other platforms.

Eligible small businesses can apply for a Square business loan too for one fixed fee (cost depends on the loan) – but only after accumulating a consistent sales flow.

Accepting cards with Square Reader

To start a sale, you can either enter an amount or pick products or services from your app product library (if items are added there). Tap “charge” and the customer can use their card to pay, or even add a tip before paying. After each transaction, choose to email or text the receipt, or print it from a connected Bluetooth printer.

Contactless payments by card or mobile wallet are easy – just tap over the card reader and you’re done.

With Square Reader, customers enter their PIN on the touchscreen of the phone or tablet instead of a separate PIN pad – this is referred to as ‘PIN on COTS’ (PIN on commercial off-the-shelf devices), sometimes called ‘PIN on glass’. Also, the Square card reader has no display, meaning the amount is displayed only in the app.

Photo: Emily Sorensen (ES), Mobile Transaction

Square PIN on COTS

PIN entry happens in the Square app, as seen here on iPad.

Concerns have been raised that inputting a PIN on a multi-use consumer device is not secure. Protecting PIN codes from visual skimming is another issue: if the tablet is on a stand of a certain height, PIN entry can be more difficult to hide compared to when entered on a countertop card machine.

PIN on COTS has been officially accepted by the PCI Security Standards Council, and we do not see cause for concern for merchants or payers. Still, some customers might not feel comfortable giving their PIN this way. If that worries you, you may want to consider alternative card readers.

POS app features

The free Square Reader app called ‘Point of Sale’ is a big draw. Out of all POS apps in Australia, it comes with the most free features for managing sales and business operations from any compatible iPhone, iPad, or Android phone or tablet with a live internet connection (it does not work offline).

Apart from using the card reader, you can manually enter card details, send invoices and accept cash. You can create custom discounts, add tips and split the tender so customers can pay some of the transaction total with a card and the rest with cash. It also allows you to sell email or physical gift cards to be redeemed in store.

The product inventory is great for tablets with its visual layout of products, which can be customised. Each product can have a picture, description, types (e.g. red, black, pack of 2, pack of 5), different prices for each type and inventory levels.

Photo: Square

Square iPad checkout

Add products, apply discounts and distinguish between product types.

To get the most out of Square’s tools, we suggest adding your products to the library before using the app. This enables you to track product popularity and differentiate between items when processing a refund. It also makes check-out easier. You can tap to add products to the bill, rather than manually entering each item or transaction total, which are both possible.

Businesses with teams of staff can add employees as individual users with limited permissions in the app. Individual employee accounts also enable a time sheet for each worker.

Restaurants can upgrade to Square for Restaurants, to Square for Retail and service professionals to Square Appointments – iPad apps with features tailored to the industries. It is also possible to integrate Square Reader with an entirely different POS platform such as Vend or posBoss.

Online payment tools

For some businesses, the best thing about Square are the free tools for online and remote payments.

For a start, all users can create a free online store (upgrade options available) or even just an ordering page for click-and-collect or socially distanced QR code ordering. All you pay is the transaction fee per successful online payment.

Different types of payment links can be generated if you just want to send a link to customers, display a QR code in store or on a table, or even to embed on an existing website. Invoices  and estimates can also be sent to clients.

Transactions over the telephone are possible through the complimentary Square Virtual Terminal or keyed entry in the Point of Sale app. From any desktop browser, you can log in to the Square account and go to the Virtual Terminal section where you input a customer’s card and transaction details.

Square Reader vs Terminal

If a POS app on a mobile device is not for you, the EFTPOS machine Square Terminal works independently.

This is a touchscreen terminal with integrated checkout features (similar to the Square Point of Sale app) accessed directly on the screen. It accepts chip and PIN, contactless and swipe. PIN codes are entered on a touchscreen keypad, similar to a traditional credit card machine.

Square Reader Square Terminal
Square Reader Square Terminal
Price A$59 A$329
Transaction fee 1.9% 1.6%
Works without phone/tablet
Built-in receipt printer
Network Bluetooth to mobile device with 3G, 4G or WiFi WiFi, Ethernet only with Hub
Dimensions 66 x 66 x 10 mm 142.2 x 86.4 x 63.5 mm
Weight 56 g 417 g
Square
Reader
Square
Terminal
Square Reader Square Terminal
A$59 A$329
Transaction fee
1.9% 1.6%
Works without phone/tablet
Built-in receipt printer
Network
Bluetooth to mobile device with 3G, 4G or WiFi WiFi, Ethernet only with Hub
Size
66 x 66 x 10 mm 142.2 x 86.4 x 63.5 mm
Weight
56 g 417 g

Given the large touchscreen and inbuilt software, Square Terminal is much bigger than Square Reader (like a conventional EFTPOS terminal). It has a built-in receipt printer so you don’t need to connect to a different one.

Square Reader works with 3G, 4G and WiFi through a connected mobile phone or tablet. Square Terminal, however, only works with a secured WiFi connection or Ethernet cable (the latter only in conjunction with Hub for Square Terminal, available at an extra cost). This makes Reader more suitable for on-the-go payments and Terminal best for a fixed area with a secure WiFi setup.

The final difference between the two is their respective transaction fees. Square Terminal has a lower transaction fee than Reader: 1.6% compared with Square Reader’s 1.9%.

Hardware and accessories

Square Reader can connect with compatible receipt printers, kitchen printers (for restaurants and similar), cash drawers and barcode scanners.

What other accessories are available? The Dock for Square Reader can be attached to the countertop and keeps the terminal charged all day.

Photo: Square

Dock for Square Reader

Square Dock keeps the Reader firmly attached to a countertop, and charged all day.

Square Stand for iPad enables you to swivel the tablet screen to face the customer who can then enter their PIN. In addition, the Square Stand has a swipe slot for older (or American) magnetic stripe cards. The tablet stand is only compatible with certain iPads. All Square-branded equipment has an Apple-inspired aesthetic – sleek and minimal – so perhaps this is not too surprising.

A good selection of receipt printers work with the Square system, but some only work via Square Stand. This means you’ll need to use an iPad, not an Android device. Countertop printers that do not require Square Stand include Star Micronics TSP143 and TSP654 models and Epson TM-T88V, amongst others.

If you want a portable receipt printer, the Star Micronics SM-S230i and SM-T300i Bluetooth receipt printers will work. The compatible Star Micronics SP742ML kitchen printer can withstand heat – ideal for printing order tickets in hot restaurant kitchens.

You could also get Square Register, a stylish and unique tablet touchscreen register with a smaller EFTPOS terminal attached. This does not have a cash drawer or receipt printer, but they can be linked to it.

Reports and accounting

With all sales in the cloud, you can log in to the Square account in any internet browser and export sales to Excel for local storage or accounting purposes. Your account can also sync with sales activities in real time so you can always check in remotely on how you’re doing in the shop.

The app shows transactions, amount of cash in the till drawer (if cash management is switched on) and general sales reports (these can be emailed directly from the app).

Image: Square

Analytics in the Square backend are quite detailed, particularly as they come free.

Square analytics are fairly extensive. Square Dashboard shows a colourful overview of key sales information, and more analytics can be accessed in the Reports section. You can, among other things, analyse employee sales, taxes, product categories and any product modifiers that have been applied to sales.

For more complex accounting features, integrate data with Xero, Zoho Books or QuickBooks.

Who is it best for?

Square is aimed at a broad range of small businesses like coffee shops, independent retail shops, hairdressers, gyms, skilled professionals and many more. The features cover not only in-person payments but also socially distanced (e.g. QR code ordering) and online transactions.

Having tested the POS app, it is best suited to retail and hospitality – food-and-drink in particular – due to its comprehensive product library, checkout functions, tipping, analytics and staff management features. There’s even multi-location support for those selling in more than one location.

And let’s not forget the pocket-sized card reader for on-the-go payments. This comes in more than handy at market stalls, home visits and conferences.

A big advantage of Square are the many add-on options and integrations with partner platforms covering a wide range of business tools. This means you are not stuck with the free features. Growing businesses can use Square in conjunction with apps providing advanced software for e.g. inventory, scheduling, marketing and much more.

Photo: Square

Square point of sale setup in restaurant

Square has been particularly popular with food-and-drink establishments.

As with other payment companies, Square has a list of prohibited businesses. Some of these industries are pharmaceuticals, adult entertainment, certain marketing or financial services, and illegal or otherwise questionable services.

Customer support and reviews

Square is available to phone and email between 9pm and 5pm Monday-Friday (Melbourne time). There is no weekend or evening support, except for on the paid Square for Restaurants subscription that includes 24/7 support.

There’s an online Help Centre answering most questions in detail. A Seller Community for peer support and advice, and the Twitter and Facebook channels are used when responding to messages.

Square has received a significant amount of complaints inside the U.S. This is not the case in Australia, where reviews are generally positive. The few complaints that are made usually relate to account verification issues and poor customer support.

Getting started

Before purchasing the terminal, you need to sign up for a Square account and register your bank account. It typically takes up to a week to have a bank account verified, but you can still accept payments before the verification is finalised. The card reader is ordered after completing the step-by-step sign-up.

When the Square account is set up and connected with your bank account, download the Square Point of Sale app on your mobile phone or tablet and log into the app. Connect the card reader with your mobile device via Bluetooth and you’re ready for tap-and-go and chip cards.

Our verdict

If the best value-for-money is key to your choice of card reader, Square is a leading option in Australia. It has the best features you can get in a free app – clearly aimed at the budget-conscious merchant who wants the best value.

The pay-as-you-go structure with no contractual commitment makes it a good place to start for a low cost. As your business grows, you can expand on tools through partner apps and additional Square features.

Advantages

  • Small reader for any pocket and super-light to carry

  • Works seamlessly with tap and pay

  • Accepts eftpos plus most other cards

  • Next-day, automatic payouts

  • Free app is user-friendly with features for any business

  • Complimentary online and keyed payment tools

  • QR code payments and click-and-collect

Disadvantages

  • Fixed rates may not work for everyone

  • Customer support could be more accessible

  • Some accessories are made for iPad only, not Android devices

  • Doesn’t accept UnionPay, Diners Club or Discover

  • No offline more