SumUp Air review: affordable, no-fuss terminal for card payments

How SumUp payments work

The payment process is simple: the main screen of the app shows the product menu (with products you’ve added) and the option to manually enter an amount in pounds. Entering an amount allows you to type a description of the purchased item/service. You can enter more than one price if wishing to itemise the bill manually.

When ready to pay, you tap “Charge”. If cash payments are enabled in settings, you can enter an amount paid in cash. If choosing card payment, the transaction amount will be sent to the card reader – provided it is connected and nearby – and the card reader display will switch on prompting the customer to insert or tap their card or phone.

Once the payment has gone through, an email or text receipt can be sent to the customer, or you can print a receipt from a wireless printer connected in the app.

Photo: SumUp

The SumUp Air card reader is operated from an app on a smartphone or tablet.

The minimum possible payment amount is £1. Customers can tap a contactless card or phone for amounts up to £30 without entering a PIN, but the card terminal will require authentication for amounts above. There’s no transaction limit on Apple Pay and Google Pay payments.

SumUp initiates payments – minus transaction fee – to your bank account daily, although it takes 1–3 working days to clear in the bank account.

Affordable, fixed transaction rate

Like its competitors iZettle and Square, there are no ongoing or monthly fees with SumUp – you only pay a flat rate of 1.69% per transaction. The Air card reader currently costs £29 (reduced from £59) excl. VAT.

No monthly minimum sales volume is required, so you’re not charged anything if you don’t make sales for any length of time.

Refunds are free if processed before the transaction has been paid into your bank account, i.e. within a couple of days of the original purchase. After that, you can only process refunds if there are enough outstanding payouts (money not yet settled in bank account), and SumUp will keep the 1.69% card fee originally paid.

Chargebacks have an admin cost of £10 each.

Additional payment methods are email invoicing, SMS, payment link and QR code payments. These are automatically available in the SumUp account from the start.

A Virtual Terminal can also be activated for qualifying merchants. You’ll need to contact customer support, answer some questions about your business and payment usage, then they will review your account as a whole and activate the Virtual Terminal if all is well.

Virtual terminal payments cost 2.95% + 25p per transaction, while QR codes, payment links and email invoices are 2.5% per transaction. SumUp is one of a few providers in the UK that can offer remote payments without a mandatory monthly charge (others are Square and iZettle).

Many businesses making £5,000 or less per month in card payments find SumUp an affordable option, along with iZettle and Square.

Card reader specs

SumUp Air is compatible with most Android tablets and smartphones using at least Android 4.4. iPod Touch 5G-6G, iPhone 5 and newer models, as well as 3rd+ generation iPads, are compatible provided you have iOS 9.0 or higher. Bluetooth 4.0 is required to connect the mobile device with the card reader.

The Air comes with a free micro USB cable, which you can plug into a computer or power supply when the card machine needs charging (a wall plug is bought separately).

At full charge, it will last about 500 transactions. Busy stores may want to opt for SumUp’s charging station, which not only keeps the Air charged all day – it also looks good and keeps the reader in place on a countertop.

Photo: ES, Mobile Transaction

SumUp Air from the top, showing chip card slot and power button.

The card reader is quite stylish with a glass surface and plastic base that’s nice to hold in the hand. It’s tamper-proof, meaning any external effort to manipulate its technology will shut it down so it can’t be used it any more. That’s great for security, but you need to make sure it’s not near highly magnetic fields, which could inadvertently deem it permanently unusable.

Photo: ES, Mobile Transaction

SumUp Air from the bottom, showing charging socket.

It’s possible to link several SumUp terminals to your main account, but you can’t link any other brand of card machine to it. The SumUp app does not directly connect to POS accessories like cash drawers or barcode scanners, except for compatible receipt printers that may link to a cash drawer that way.

SumUp Air vs SumUp 3G

If you prefer a card machine that doesn’t require a mobile app to accept payments, the standalone terminal SumUp 3G is an alternative.

The 3G model has an inbuilt SIM card with unlimited data, so you don’t need a connected mobile device to process card payments through the terminal. This could be a handier solution for those who don’t need elaborate POS features, but instead prefer one portable device for card payments or just an extra terminal to use independently from the point of sale.

The card fee is the same as Air’s, i.e. 1.69% for all payments, but the upfront cost is higher at £99 + VAT. As with Air, there are no other ongoing costs, and you can expect the hardware quality to be the same.

Although SumUp 3G works independently, it can still connect with the SumUp app over Bluetooth and accept cards in conjunction with the app just like SumUp Air. That being said, the 3G reader is intended as a standalone solution and does not connect with any other POS software, which the Air in some cases does.

Furthermore, the Air connects with printers for paper receipts, while SumUp 3G only works with a SumUp-branded printing cradle.

App and dashboard features

SumUp’s app for the Air reader is an efficient system for accepting cards and cash, but those looking for a feature-rich point of sale (POS) system will probably struggle with the limitations. Let’s see what SumUp can and cannot do.

Checkout features: The app accepts cash and cards (via SumUp Air). If the Mobile Payments setting is switched on, you also see options to send a payment link, SMS or QR code through which the customer can pay.

The app does not accept manual card entry, vouchers, cheques or other special payment types. You cannot add tips or accept partial payments split between cash and card.

You can, however, now accept SumUp Gift Cards. Customers can purchase these online from a fixed link you can share via social media, text, email or messaging app. The customer then receives the virtual gift card over email.

Taxes can be shown on the receipt, as enabled in your settings. After each transaction, you have the option to send a receipt via email and text or print a paper receipt. A newer handy feature is receipt sharing, enabling you to share the receipt to an app on your – or a nearby – device via the cloud or Bluetooth.

Image: Mobile Transaction

The product menu is user-friendly on iPad.

Product management: In either the app or web dashboard, add products with image, category, tax rate, variants and prices. Products will be shown in the app menu so you can just tap to add them to the bill.

It’s possible to create different category labels, e.g. “Hot Drinks” and “Food”, shown as separate tabs on the screen to switch between. However, SumUp does not track stock levels or allow you to add more than one level of variants per product.

Image: Mobile Transaction

You can add products from the SumUp app, with one level of variants.

Reports and analytics: The online dashboard shows a nice overview of basic sales information within the selected time period. Export the sales history from a particular day, week or month to a CSV file for accounting. Payout reports are sent via email when settlements are completed, downloadable as a PDF file, or you can view them in the app.

Staff accounts: SumUp gives the option to create multiple staff logins with basic restrictions. The only two things to restrict are whether the staff member can view all transactions and whether they are allowed to process refunds. In the SumUp account, you can sort transactions according to each user to monitor sales activities.

Image: Mobile Transaction

Staff accounts can have refunds and transaction overviews restricted.

Refunds: SumUp allows you to refund a complete or partial transaction amount via the original payment method. If the customer paid by card, the refund will be processed to that card. A refund can only be processed if there is enough balance, i.e. outstanding payouts currently underway to your bank account, to fund it.

As your business grows, SumUp can offer more extensive POS systems aligned with your needs. To learn more, you’ll have to fill in a contact form on their website to request a call-back. SumUp partners with the POS specialists Vend, Kounta, Goodtill, Paymash and iKentoo, so what you get may come from those providers.

The point is: you shouldn’t be afraid to start with the really simple SumUp app if all you want is to receive payments now (and SumUp is what you prefer), but later anticipate growth.

Receipt printers

For those with SumUp Air who want to offer paper receipts, compatible receipt printers are available at an extra cost. SumUp’s listed options are all mobile Bluetooth printers.

But firstly, we should mention: if you’re set on the lowest-cost option, the SumUp 3G and Printer duo is the cheapest UK card terminal that prints receipts. You can buy it for £169 + VAT through our link.

Photo: Emmanuel Charpentier, Mobile Transaction

The SumUp 3G terminal and printer combo is the cheapest UK card machine with receipt printer.

If you get one of the following printers for SumUp Air, the total cost will be higher.

The most lightweight of the mobile printers for Air is the small Bixolon SPP-R210iK (Bluetooth) weighing only 266 g including the paper roll.

SumUp Air used to be compatible with the stationary Star Micronics TSP100 and TSP143 WiFi models, which were high-performing printers that could be attached to the wall if not countertop. The latest SumUp app no longer supports these, though.

Alternatively, you can use an AirPrint printer for iOS or Google Cloud Print for the SumUp Android app.

Who is SumUp best for?

SumUp suits sole traders, entrepreneurs and small businesses requiring an extremely user-friendly card machine with no inessential extras. For instance, taxi drivers, barbers, small shops, beauty salons and hairdressers like the straightforwardness of the product. Many cafés and restaurants also use SumUp Air.

Photo: ES, Mobile Transaction

SumUp Air is a convenient choice for beauty salons, and generally for small businesses.

As a rule of thumb, SumUp is good if you only need a single mobile card reader and your products or services don’t need a complicated POS system with detailed analytics or things like stock level tracking (although you can always integrate with SumUp’s EPOS partners for advanced features). The low, flat card rate is very competitive for lower-volume merchants.

SumUp accepts registered sole traders and businesses with a bank account owned by the organisation, business or self-employed person. SumUp also accepts not-for-profit organisations and private individuals – provided they meet certain criteria. If you’re a non-profit or private user, SumUp can advise further if you get in touch.

Photo: ES, Mobile Transaction

The SumUp Air with charging dock looks great at a till point – here seen in a restaurant.

As with all payment companies, there are certain high-risk business types SumUp will not support, e.g. multi-level marketing, any kind of adult entertainment, door-to-door sales, and unlicensed counselling.

Those travelling abroad for business – to trade shows, for example – can use SumUp on their travels if prior arrangements have been made with the customer service team. This arrangement is available for almost all of Europe.